What is electronic mail software

For example, when you talk to anyone over the phone or meeting face to face is more appropriate for communicating than email. Misunderstandings: As email includes only text, and there is no tone of voice or body language to provide context. Therefore, misunderstandings can occur easily with email. If someone sends a joke on email, it can be taken seriously.

Also, well-meaning information can be quickly typed as rude or aggressive that can impact wrong. Additionally, if someone types with short abbreviations and descriptions to send content on the email, it can easily be misinterpreted.

Malicious Use: As email can be sent by anyone if they have an only email address. Sometimes, an unauthorized person can send you mail, which can be harmful in terms of stealing your personal information.

Thus, they can also use email to spread gossip or false information. Accidents Will Happen: With email, you can make fatal mistakes by clicking the wrong button in a hurry. For instance, instead of sending it to a single person, you can accidentally send sensitive information to a large group of people.

Thus, the information can be disclosed, when you have clicked the wrong name in an address list. Therefore, it can be harmful and generate big trouble in the workplace. Spam: Although in recent days, the features of email have been improved, there are still big issues with unsolicited advertising arriving and spam through email. It can easily become overwhelming and takes time and energy to control.

Information Overload: As it is very easy to send email to many people at a time, which can create information overload. In many modern workplaces, it is a major problem where it is required to move a lot of information and impossible to tell if an email is important.

And, email needs organization and upkeep. The bad feeling is one of the other problems with email when you returned from vacation and found hundreds of unopened emails in your inbox. Viruses: Although there are many ways to travel viruses in the devices, email is one of the common ways to enter viruses and infect devices. Sometimes when you get a mail, it might be the virus come with an attached document. And, the virus can infect the system when you click on the email and open the attached link.

Furthermore, an anonymous person or a trusted friend or contact can send infected emails. Pressure to Respond: If you get emails and you do not answer them, the sender can get annoyed and think you are ignoring them.

Thus, this can be a reason to make pressure on your put to keep opening emails and then respond in some way. Time Consuming: When you get an email and read, write, and respond to emails that can take up vast amounts of time and energy. Many modern workers spend their most time with emails, which may be caused to take more time to complete work. Overlong Messages: Generally, email is a source of communication with the intention of brief messages.

There are some people who write overlong messages that can take much time than required. Insecure: There are many hackers available that want to gain your important information, so email is a common source to seek sensitive data, such as political, financial, documents, or personal messages. In recent times, there have various high-profile cases occurred that shown how email is insecure about information theft.

Different types of Email There are many types of email; such are as follows: Newsletters: It is studying by Clutch, the newsletter is the most common type of email that are routinely sent to all mailing list subscribers, either daily, weekly, or monthly. Examples of email attacks Although there are many ways to travel viruses in the devices, email is one of the most common vectors for cyberattacks.

Below is given a complete description of these types of attacks: Phishing: A form of fraud in which the attacks are the practice of sending fraudulent communications that appear to come from a reputable entity or person in email or other communication channels.

Usually, it is done through the email; phishing emails are used by attackers to steal sensitive data like credit card and login information or to install malware on the victim's machine. Additionally, everyone should learn about a phishing attack in order to protect themselves, as it is a common type of cyberattack.

Spamming: Spam email is unsolicited bulk messages sent without explicit consent from the recipient, which is also known as junk email. Since the s, spam is a problem faced by most email users and has been increasing in popularity. Obtained by spambots, spam mail recipients have had their email addresses automated programs , which crawl the Internet to find email addresses.

This is the dark side of email marketing in which spammers use spambots to create email distribution lists. Typically, an email is sent by a spammer to millions of email addresses with the expectation that only a few numbers of an email address will respond or interact with the message.

Spoofing: Email spoofing is an email message that could be obtained from someone or somewhere other than the intended source. It is a popular strategy that is used in spam and phishing campaigns as core email protocols do not have a built-in method of authentication. And, when people think the email has been sent by a legitimate or familiar source, they are more likely to open an email.

Thus, it is a common tactic used for spam and phishing emails. The email spoofing is used with the purpose of getting mail recipients to open emails and possibly respond to a solicitation. Business email compromise BEC : A BEC is an exploit in which an authorized person or attacker hacks to a business email account and spoofs the owner's identity to defraud the company, its customers, partners of money.

Often, an attacker simply creates an account with an email address that is almost identical to one on the corporate network, which creates trust between the victim and their email account.

Sometimes, a BEC is also known as a man-in-the-email attack. Some samples of BEC email messages that contain the word in subject, such as urgent, transfer, request, payment, and more. Spear-phishing: Email spoofing is an attack where hackers target an individual or specific organization to gain sensitive information through unauthorized access.

Spear phishing is not initiated by random hackers but attempted by perpetrators to gain financial benefits or secrets information. It is an attack in which attackers send emails to specific and well-researched targets while purporting to be a trusted sender. The main objective of spear phishing is to convince victims to hand over information or money and infect devices with malware. Ransomware: It is a subset of malware that is used to encrypt a victim's files. Typically, it locks data by encryption on the victim's system.

Typically, it locks data by encryption on the victim's system, and attackers demand payments before the ransomed data is decrypted. Unlike other types of attacks, the primary goal of ransomware attacks is just about always monetary.

Usually, when the exploit occurs, a victim is notified about the attack and is given instructions for how to recover from the attack. E-mail address breakdown Let's take an example of [email protected] to describe the breakdown of an email. What can be sent in an e-mail? What should be write e-mail or email? Online e-mail An online e-mail service or webmail is an alternative way and the popular solution for most people in sending and receiving e-mail. Some of the popular e-mail clients?

Users need to follow the various rule that is given below to make valid email address: A username followed by the at sign is most important for an email address, which is followed by the domain name with a domain suffix. Hence, an e-mail must have a username. The domain name cannot be longer than characters, and the username cannot be longer than 64 characters long. An email must have only one sign. Sometimes, few symbols such as backslash, space, and quotation mark work must be preceded with a forward slash.

But these characters are not allowed by some email providers. In the email, the email address and username cannot start or end with a period. Unsubscriber feature. You can get started for free.

Automatic email management. Maximum security. Includes filter functionality so you can analyze specific datasets. Intuitive user interface. Daily email reports make it easy to get value from the app right from your inbox. Integrations with third-party apps. Modern user interface. Lifetime license available. Markdown integration. Techopedia Terms. Connect with us. Sign up. Term of the Day. Best of Techopedia weekly.

News and Special Offers occasional. Email Software. Techopedia Explains Email Software. Outlook supports a lot of the business email traffic that happens in Windows operating system environments. Like other email software applications, it presents its own delivery interface with features like multi-line viewing and different kinds of filtering and folder utilities.

Other kinds of software are provided as freeware or open source tools for viewing and storing e-mail communications. By: Brad Rudisail Contributor. By: Kaushik Pal Contributor. By: Leah Zitter Contributor. Dictionary Dictionary Term of the Day. Decentralized Finance.